Receipt and Payment

How to | See Also | Summary

• Receipt and payment is a module used for cash receipt from customer and make payments to customer. It contain all the records for cash receipts and cash payments against issued credit note and credit amount or bill to customer. All cash receipts are recorded on debit side and all cash payments are recorded on credit side.

Blocks:

Memo Block:
Memo Block consists bill mode , Memo number, Memo date and Document Number.

1. Bill mode : Bill mode is used to select different type of memo, Memo is the receipt or document used in retail store by the seller and given to the buyer or Customer during any purchase or sale transaction.
   
   
   • Receipt From Customer
     Receipt from Customer is used for Outstanding bill like any credit bill, Advance receipt and other charges.
   
   
   • Payment To Customer
     Payment to customer is used for paying amount against any credit note or against advance and for other charges.
   
   
2. Memo No. : Memo No. is automatically generated after save click, it is the order sequence of document number as per bill created
3. Memo Dt. : Memo dt. is date of memo created on, it will automatically set as for the day for Receipt and Payment Transaction.
4. Doc No. :It is the actual document, Likewise memo no. this will also automatically generate after save click, this contain four thing Bill Mode selected/stock unit or branch number/financial year/ document number.

Receipt From Customer block:
Modes of receipt from customer are as Follow:

• Outstanding Bill:Outstanding bill consist the following type with against bill
1. Cashmemo with Credit Amount
2. Retail Order with credit amount " if Order as sale is configured"


• Advance Receipt: Advance consist the following type with against bill:
1. Retail Order advance amount "if Order as sale is [Not] configured
2. Spectacle Order advance amount


• Other charges: Other charges consist only following type with against bill
1. Alteration bill



Payment To Customer block:
Modes Of payment to customer as follow:

• Against Advance/ Credit Note:
  Against advance and credit note is used for payment to customer through against bill.


• On Account:
  On account is used for payment to customer through on account.

Last Bill Block:
Last Bill Block contain details about recently saved bill , it consist document number and bill amount of last document.
Customer Block:
Customer Block consist the selected customer detail with its full name, Address and phone number and Current balance which show detail of the amount of debited or credited.
Amount Entry block:
This block is enabled in the case when the user will use on account settlement for Receipt and Payment, It contain Receipt Amount, discount and Salesperson name fileds.
Bill table against any Bill:
It consist the list of bill with its bill number, Reference number, bill date, bill amount, adjust amount columns.
Bill amount Block:
Bill amount Block consists subtotal, bill level discount, other charges and bill amount detail, this button click will open for Multiple payment option.
Paymode Block:
Paymode Block generate the payment mode selected for Receipt or payment i.e either Cash or Credit Card with amount after save click.
Reference Block:
Reference Block consist the refrence document detail, this case will occured into approval, quotation and retail order.

How To:

• Receive credit amount from customer agaist bill.
• Receive credit amount from customer on account
• Receive Other charges from customer against Bill
• Receive Other charges from customer on account
• Receive Advance amount from customer Against bill
• Receive Advance amount from customer on account
• Make Payment to customer against advance or Credit Note
• Make Payment to customer on account
• Change Bill Mode
• Find customer for Receipt/Payment memo
• Create New Customer
• Perform Advance Customer Search
• Make Payment through Multiple Mode
• Print the Receipt
• Short Keys

Receive credit amount from customer agaist bill. :

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search for customer into opened customer search page.
4. Now, Make sure that the bill Mode for Receipt Mode is selected or not, If not then set the bill mode as Receipt.
5. Click on Outstanding Bill button.
6. Now Click On Against button.
7. Tick on The bill to select that bill is going to adjust against the current receipt .
8. Press Alt+S key.
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Receive credit amount from customer on account :

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that Receipt Mode in Bill Mode block is set or not, If not then set the bill mode as Receipt.
5. Click on Outstanding Bill button.
6. Now, Click On Account Button.
7. Specify the amount from Customer into Receipt Amount.
8. Press Alt+S key
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Receive Other charges from customer against bill:

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that Receipt Mode in Bill Mode block is set or not, If not then set the bill mode as Receipt.
5. Click on Other Charges Button.
6. Now, Click On Against bill.
7. Tick on the bill to select the bill against which the current receipt is going to adjust
8. Press Alt+S key.
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Receive Other charges from customer on account:

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that Receipt Mode in Bill Mode block is set or not, If not then set the bill mode as Receipt.
5. Click on Other Charges Button.
6. Click on Account Button.
7. Specify the amount for other charges from Customer into Receipt Amount.
8. Press Alt+S key.
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Receive Advance amount from customer Against bill :

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that Receipt Mode in Bill Mode block is set or not, If not then set the bill mode as Receipt.
5. Click on Advance Receipt Button.
6. Now Click On Against bill button.
7. Tick on the bill against the receipt.
8. Press Alt+S key.
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Receive Advance amount from customer on account :

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that Receipt Mode in Bill Mode block is set or not, If not then set the bill mode as Receipt.
5. Click on Advance Receipt Button.
6. Now, Click On Account Button.
7. Specify the amount to receive from customer for advance.
8. Press Alt+S key.
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Make Payment to customer against advance or Credit Note :

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that bill mode block is set as Payment, If not then set the bill mode as Payment.
5. Click on Against Advance/ credit note button.
6. Tick on the bill against the payment.
7. Specify the amount to customer for payment
8. Press Alt+S key.
9. Message box will appear with the message "Are you sure to Save & Print".
10. Click On Yes for Save & Print.

Make Payment to customer on account :

1. Click on Receipt & Payment from Module Bar.
2. Now click On New Button from Tool bar.
3. Search the customer into opened customer search page.
4. Now, Make sure that bill mode block is set as Payment, If not then set the bill mode as Payment.
5. Click on Account button.
6. Specify the amount to customer for payment.
7. Press Alt+S key.
8. Message box will appear with the message "Are you sure to Save & Print".
9. Click On Yes for Save & Print.

Change Bill Mode :

1. Click On Bill mode block
2. Select the bill mode as Receipt or payment.
3. Click On ok.

Find customer for Receipt/Payment memo:

1. Click On Customer Block into Retail sale page.
2. Customer Search form will get open up.
3. Search the customer name or any other detail related to customer.
4. Click On Go button.
5. Select the customer from displayed list.
6. Click on ok button .
7. You can also do advance search for searching the customer see this... .

Perform advance search for customer address:

1. Click on advance serach button into Customer Search page.
2. Now, advance search page will get open up.
3. Specify the detail if you know like first name, last name etc.detail of customer.
4. Click on Ok.
5. Select the customer from displayed list into search box.
6. Click on ok button .

Perform Memo Search:

1. Click on Revert button from toolbar.
2. Press F3 from keyboard .
3. Now,Memo search page will get open up.
4. Specify the Memo number.
5. Click On Go button.
6. Select the Memo from the list.
7. Click On Ok.
8. You can also do advance search for Memo. see this

Perform advance search for Memo :

1. Click on advance search button
2. The advance search page will get open.
3. Specify the detail like party name, document number, date etc. of memo
4. Click on Ok.
5. Select the Memo from the list.
6. Click On Ok button.

Print the Receipt for Memo:

Click On Print from Toolbar.

Select the document to print from list.

Now Click On Print button into print form.

Shortcut Keys:

See Also: Retail Sale | Retail Order | Alteration