Supplier

How to | See Also | Summary

Supplier is a party that supplies goods or services. A supplier may be distinguished from a contractor or subcontractor, who commonly adds specialized input to deliverables. Also called vendor. In a supply chain, a vendor, or a supplier, is an enterprise that contributes goods or services. Generally, a supply chain vendor manufactures inventory/stock items and sells them to the next link in the chain. Today, the terms refers to a supplier of any good or service.

General:

Supplier Name:
The supplier name is the seller name , it will be useful at purchase order, Return and Invoice
Buisness name:
Business name is same as supplier's name if the business term is different you can change it.
Short Name:
Short name related to buisness or name will help full at the time of search list of supplier name.
Alias:
Very Short Description or "Alias" of the Article, helpful in searching the Supplier from the search-list while feeding purchases or purchase orders
Address:
The address of supplier name is useful for dispatch the item or for billing to a valid area, locality, city and country
Primary contancts:
It consist phone numbers of supplier and email id, website for conversations and updates.
Party type:
There are two type of party as follow.

Consignee:
If the supplier choosen consignee it means who receives the goods from other party or he just possesses the goods and not the owner.
Outright:
Outright is supplier who are the owner of the goods.

Default Tax Type:
Tax type is created through tax master so if you have to specify tax type first create the tax type through tax type master then only it will pick into the list

Accounts:

Payment settlement:
There are two type of payment settlement either bill by bill or on account.

Bill by bill:
If the supplier settle bill amount on the basis of bill by bill then select bill by bill mode.
On account:
On account means the supplier is not settle the amount on the basis of bill

Bank name & account Number:
You have to specify the account name and number of supplier in this fields.

Margin:
Margin is a markup which can be applied on Purchase price, wholesale price and retail price, By this the buyer can specify margin on any purchases from the supplier and also have an idea that this much margin is specified on various Price for any item which is Purchased from this supplier for various sale transactions. Always remember if both supplier wise and article wise markup is specified then Article wise markup have the highest prioty over supplier wise markup.

1. Markup Percentage for WS price(WSP) : Here you can specify the Markup Percentage for WS price on various items when purchased from this supplier .
2. Markup Percentage for retail price(MRP): Here you can specify the Markup Percentage for MRP price on various items when purchased from this supplier.
3. Markup Percentage for Export Price(EXP): Here you can specify the Markup Percentage for EXP price on various items when purchased from this supplier.

Terms:
There are the various terms used between supplier and purchaser such as credit days, overdue interest percentage, Credit day discount, credit limit, the base price of purchase from the supplier, Invoice discount by the supplier, transport name, area manager, if any broker then specify that also.

1. Credit Days: Credit days is the number of days which is given by the supplier to their buyer for the payment settlement of purchase.
2. Overdues Interest %: Overdues means if the buyer not able to paid the amount within the specified credit days then the supplier should charge some interest percentage on Overdue by supplier.
3. Credit Day Discount %: Credit day discount percentage means if the buyer able to pay the amount within the specified credit days then the supplier should give some discount to buyer.
4. Credit Limit: Credit limit means the supplier should give the specified credit amount limit to buyer, and no other credit amount will be given to the buyer until all the last payment are not cleared .

Contacts & shipping address:

List of contacts:
The list of contacts and shiping detail related to supplier is mentioned in the table

How To:

• Add new Supplier
• Specify Margin or Markup percentage
• Specify Terms and Conditions
• Specify Important Contact
• Specify Shipping Address
• Calculate MRP from Purchase Price
• Specify how MRP and WSP will be rounded-off when calculated from Purchase Price
• Enable Supplier act as Customer as well as Supplier
• Enable Jobworker from Suppliers as well as Jobworkers
• Edit the existing supplier
• Print the Supplier document
• Search for Party
• Perform Advance Party Search
• Create new Tax Type
• Create new Area Manager
• Create new Locality Master

Add new Supplier:

Click On Purchase from menu bar.

Select Supplier and it will open up Supplier Grid Page.

Now select on Add new Supplier from Tasks and Supplier Master page will get Open.

First,Specify Supplier name.

Now,Specify Address detail and locality, if your the locality is not existed then it will show the message that "The specified Locality not existed into locality master, do you want to add new locality",Click on ok and add new locality.

If the locality existing which you have specified then it will automatically fetch the detail of city, state and country or region.

Tick on the active status.

Specify the party group for the supplier from which it will belong.

Specify, the primary contacts detail of the supplier for mailing and calling purpose.

Specify the default Tax Type for the supplier.

Specify the other detail of Pan No ,GLN no., SST no. , CST no. , TIN no. with the date .

Specify the account detail of party since, Opening balance, settlement mode etc.

Specify the markup percentage if you want that purchase price should calculate supplier wise.

Specify the terms and condition entries with this supplier.

Specify the area manager and other party like broker detail and its commision.

Specify the area manager and other party like broker detail and its commision.

Specify the contact detail and shipping address in case when shiiping adress is different from billing address.

Click On Save button

Specify Margin or Markup percentage :
Note:

• Always make this clear the Markup can be define by two way either by article wise and also by supplier wise, If you want to specify markup on supplier wise then follow the following steps

Click on Accounts tab.

Now see in Margin block on left side of the form.

Specify Markup percentage for WSP, MRP an EXP .

Click On Save button.

Specify Term and Condition :

Click on Accounts tab.

Now see in Terms block on right side of the form.

Specify Credit days which is given by supplier.

Specify Overdues interest percentage which is given by supplier on delay of payment after credit days .

Specify Credit days discount which is given by supplier on time payment within the credit days .

Specify Credit amount limit which is given by supplier.

Click On Save button.

Specify Important Contact :

Click on Contact tab

Now click on Edit button from toolbar.

Specify the important contact detail.

Click On Save button.

Specify Shipping Address :
Note:

• If shipping address is different from billing address then you can specify the shipping address.

Click on Shipping Address tab

Now click on Edit button from toolbar.

Specify the important Shipping Address detail.

Click On Save button.

Enable Supplier act as Customer as well as Supplier :
Note:

• When you sale item to supplier party then in this case your supplier act as both the supplier as well as customer so rather then creating again a wholesale customer you simply follow these easy step and your wholesale customer will automatically create.

Click on Accounts tab.

Now see Common status below the Margin block.

Tick on Common status if you want that the party act as both supplier as well as customer, if you don't want simply untick the common status .

Click On Save button.

Perform Party Search:

1. Click on Find from toolbar
2. Specify the Party detai into Party search page.
3. Click On Go button.
4. Select Party from list.
5. Now Click On Ok, the Party Master page will get open.
6. You can also do advance search see this...

Perform advance search for Party :

1. Click on advance search button
2. The advance search page will get open.
3. Specify the detail like party name, Phone number etc.
4. Now,Click on Ok button.
5. Select the Party from the list.
6. Click On Ok button.

Edit The existing Supplier:

Click On Purchase from menu bar.

Select Supplier, the Supplier Table Page will get open up.

Now select any supplier from list and click on Edit the existing Supplier from Tasks, Supplier Master page will get Open.

Start Modify the entry which you want.

Click On Save button

Print the Supplier document:

Click On Print from Toolbar.

Select the document to print from list.

Now Click On Print button into print form.

See Also: Purchase Order | Purchase Return